Scope, Time and Cost – Managing the Triple Constraint | Program Success
Time management is another key aspect of managing a project. As such, it is considered to be a core knowledge area, and is closely knit to scope and cost areas. Plan Schedule Management (Planning process); Define Activities ( Planning process) . Leads and Lags: there are four possible relationships among tasks are. (Also often referred to as the Project Management Triangle) Referring to the diagram Scope, Time and Cost – Managing the Triple Constraint Based on the aforementioned definitions and examples, how does the project. The PMBOK® Project Scope Management Processes. Define Activities: Tools and Techniques. 14 The PMBOK ' Project Time Management' knowledge includes 7 of the 47 process groups recognized by the .. External dependencies involve a relationship between project activities and non-project activities.
Naturally, the amount of time required to produce the deliverable will be directly related to the amount of requirements that are part of the end result scope along with the amount of resources allocated to the project cost.
The Importance of Time Management (Aspects of Project Management Part 1)
Cost — This is the estimation of the amount of money that will be required to complete the project. Cost itself encompasses various things, such as: All aspects of the project that have a monetary component are made part of the overall cost structure. Scope — These are the functional elements that, when completed, make up the end deliverable for the project.
The scope itself is generally identified up front so as to give the project the best chance of success. The major take-away from the Triple Constraint, being that it is a triangle, is that one cannot adjust or alter one side of it without in effect, altering the other sides.
So for example, if there is a request for a scope change mid-way through the execution of the project, the other two attribues cost and time will be affected in some manner. How much or how little is dictated by the nature and complexity of the scope change. Estimates are refined to reflect the approved changes. As status information is entered into the schedule and the remaining work re-analyzed to determine the project status, incomplete work is rescheduled and other scheduling adjustments are made.
The newly updated schedule output is compared to the stored baseline, and, where necessary, actions are employed to manage schedule variances. The baseline is updated, in accordance with authorized schedule changes.
As alterations are made in the schedule, records are updated to reflect and to explain all changes in activity durations or logic. Approved schedule changes are incorporated into an updated PMPincluding an updated milestone table. Design Phase The time and resources required for the timely completion of project activities are continually refined and optimized.
Resources input their actuals, or alternatively, Schedule Managers enter data as supplied by the resources. Work teams discuss progress and optimize their workload. The Schedule Manager or the Project Manager monitors progress. Progress and performance reports are generated. Status information is entered into the schedule and the remaining work re-analyzed to determine the project status, incomplete work is rescheduled and scheduling adjustments are made.
The final implementation schedule is approved at the effective project approval EPA control point. Implementation Phase During Implementation Phase, the time requirements and resources required for the timely completion of project implementation activities are continually refined. Resources input their actuals or alternatively the Schedule Manager or Project Manager enters data as supplied by the resources. Work teams discuss progress and optimize work.
Testing data and stakeholder input generate data change requests which must be reviewed for their impact to scope, schedule, and cost. Risks and issues are addressed. Delivery Close-Out Phase Once the project is complete, the project team prepares the Project close out document, including lessons learned and conducts the administrative and contract close Out activities, documenting the process thoroughly.
The project schedule is updated to reflect the end-state. Final actuals are input. Project Schedule The planned dates for performing schedule activities and the planned dates for meeting schedule milestones. To draw up an Action Plan, simply list the tasks that you need to carry out to achieve your goal, in the order that you need to complete them.
This is very simple, but is still very useful. Keep the Action Plan by you as you carry out the work and update it as you go along with any additional activities that come up. If you think you'll be trying to achieve a similar goal. Maybe colleagues would have been able to follow up on the impact of your newsletter on clients if you have communicated with them about when it would be hitting clients' desks.
To use it, simply carry out each task in the list.
The Importance of Time Management (Aspects of Project Management Part 1) - InLoox
Task Lists[ edit ] One of the basics of effective time management is to be aware of all that needs to be done. Though many people keep track of day-to-day activities in their heads, effective time managers facilitate planning and productivity by making a task list.
If you develop the skill of listing tasks regularly, you'll benefit in several ways: You will be less likely to forget even minor tasks. You may procrastinate less when you have a realistic idea of the work that needs to be done, and the time available to do it.
You'll have more flexibility when deciding what to do and when to do it because you determine which tasks have high priority.5.2 Define Scope Process - Project Scope Management
You'll have both a short- and long-range view of the work coming up. The first step is to write down all the related tasks that need to be done. For most people this is just an extension of what they're already doing. Almost everyone uses a calendar of some sort to jot down due dates and appointments. The key differences are that you do it regularly — usually once a week works well — and that all the study tasks you have, everything from day-to-day work to writing reports or major projects, are put on the list.
Task Lists Estimate[ edit ] This second step is critical, but very few people do it.
Project Management/PMBOK/Time Management - Wikibooks, open books for an open world
For each task on the list, estimate the amount of time it will take you to complete it. At first you may find this difficult, and your guesses may be way off. With practice, however, your accuracy will quickly increase. Major tasks which span several weeks may pose a problem, but by breaking the work down into steps, estimating becomes much easier.
A report, for example, could break down like this: Do bibliographic search to make sure enough information is available on topic. Finalize topic and do research. Organize and categorize research material and create an outline.
Get feedback on rough copy and revise. Edit, polish, and print good copy.
Do references and footnotes. Estimate how long each step will take, and then total the estimations. Next, add a safety margin to the total. This "red zone" allows for all the unexpected things that can happen over the course of several weeks — everything from your getting sick to not finding a source you need. Fifty percent over the initial estimate is commonly used, but the more experience you have, the less safety margin you'll need.
Divide the new total by the number of weeks you have to do the task. Estimated time for work: You would then put 3 hours for this task on your task list for each of the next five weeks. If you need to compromise a few hours somewhere, assignment time is usually a safe choice if the due date is far enough away.
Although at first it may be wild guessing, estimating how long study tasks will take is one of the few ways of getting a realistic picture of how much work you really have to do. Task Lists Prioritization[ edit ] The next step is to prioritize — decide what tasks are most important to do first and number them in rank order. Sometimes particularly if you've been procrastinating there will be more items on the list than can be realistically completed in a week.
If time is tight you can delegate certain tasks or postpone low priority items.